Make the Most of Downtime in order to Reopen Stronger Than Ever

During the COVID-19 crisis, ambulatory surgery centers (ASCs) are pausing non-essential procedures in order to preserve resources for hospitals that are treating an influx of sick patients. In turn, this is leaving ASCs with a reduced or nonexistent case volume. We provide suggestions on how to use this downtime wisely so your center will be prepared to ramp back up as quickly and efficiently as possible.

Payers & Payer Contracts

You should be taking this time to become familiar with what your most common payers are doing now. Some payers may be waiving authorization processes, and some may be waiving certain costs for patients. It’s also important to create a payer fee schedule to reconcile payments as well as review contracts to make sure you have the right fee schedule in place. ASCs also need to establish timely follow up processes and remember – don’t accept what the payer pays the first time.

Continue to Work A/R

Regular monthly A/R reports should be run to streamline follow ups, and billing staff should follow up with every account listed. The gold standard for follow up is at least 95%. This results in improved collections and a decrease in A/R over 90 days.  Running an audit can help identify gaps and leaks in the current revenue cycle. During an audit, you take a deeper look at your center’s appeal process which will help get to the root of the issue and correct it. Download our guide, 3 Revenue Cycle Audits that will Improve Collections & Lower Days in A/R, to get started.

Conduct a Self-Audit

Now may also be an opportune time to conduct a self-audit to ensure you’re collecting every dollar you are entitled to. As ongoing consolidation among healthcare payers squeezes surgery center reimbursements, periodic business office audits can be key to identifying a center’s financial stress points, strengths, and opportunities. We’ve published a guide to help you get started. Click here to download your copy or contact us if we can help.

2020 Business Office Manager

2020 Business Office Manager of the Year Announced at Annual Conference

Regent Revenue Cycle Management (RCM) kicked off 2020 by hosting our annual Business Office Manager Conference in South Padre Island, Texas. Ambulatory surgery center (ASC) business office managers from all over the United States were in attendance.

Laina Roberts from Plaza Surgery Center earned the Business Office Manager of the Year award. Stefanie Herrick was also recognized for her achievements at Surgery Center of Wasilla.

Roberts started in 2019 and has made a positive impact from day one. Prior to her start, Plaza Surgery Center had about 3% of the month’s cases unbilled by month end. Through process adjustments, organization, and consistency, Roberts reduced that number to less than 0.5%, essentially eliminating the issue. Roberts has also overhauled some important HR filing and functions, and she is beginning to tackle the credentialing program.

“Laina is doing exceptional work and she exemplifies the best qualities in an ASC business office manager,” said Regent RCM Vice President Erin Petrie. “Her tenacity, attention to detail, and willingness to dig in and make a difference contributes to the success of her facility. We’re thrilled to recognize her as this year’s winner.”

In her role at Surgery Center of Wasilla, Herrick has positively impacted the morale of the center, improved employee engagement, and has revamped all of the business office functions.

“We congratulate Stefanie and Laina; we are so pleased to have them leading our centers, training others, and exemplifying excellence,” added Petrie.

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